Invapay Platform
Your journey to 100% PO starts here Reducing your cost of purchase with ...... 100% PO Compliant Transactions Transactions that (to) adhere to your business rules Purchasing Spend Control Daily/ Weekly/Monthly spend limits Pre and Post Authorisation Workflow Preferred vendors, commodity codes and categories No Vendor Management (link) "Quotation Service" to assist users deliver improved Value for Money and Total cost of Ownership (TCO) PO is king and drives the P2P process - Invapay is driven by 100% PO compliance, all transactions adhere to your business rules, your purchasing controls, and you're coding requirements. Raising a PO is simple -select a vendor, enter the order details, add a note if required, select the payment type and Invapay does the rest. Vendors are notified via email and SMS text message that there is a new order awaiting action. You will receive email notification when your goods/service have been despatched. Upon receipt of your goods/services, Goods Receipt the delivery, the Goods Receipt confirms the 3-Way match process and flags the payment process to start. Funds are debited from your chosen payment method (we flip your payment into a Bacs payment) and transfer the funds via Bacs transfer into your vendors account. Vendors accounts can be credited within 3 - 5 days from goods receipting or as per your preferred payment terms. Notification is sent to confirm your payment was successful. You receive a 100% HMRC accredited Level 3 VAT eInvoices All transaction is archived with a full audit trail current year + 6 years Our "Request for Quotation" function and allows users to select vendors from the preferred vendor list (no limit to the number of vendors selected) and issues Requests for Quotation. Vendors respond to the quotation request via the Invapay portal. Users select the preferred vendor quotation, the selected quotation is then flipped to a Purchase Order for acceptance by the vendor. Unsuccessful vendors will be informed via emailed.